Originally a tool for print publishing, PDFs (Portable Document Format) are now a standard tool for daily business use. They’ve become the standard for making, sharing and viewing documents as they were originally meant to be viewed, photos and text intact, no variations caused by a different format trying to be read by different software.
For business, the importance of sending your message out to the world intact and easily read cannot be understated. You’ve spent a lot of time building a promotional tool of your own brochures, business card printing, letterhead, logo, even operating manuals. All of these could be saved in their original format, including images, fonts and layouts, for viewing later by potential prospects or existing clients. These documents can be used by those who have a laptop, smartphone, Mac or PC. Adobe integrates a free of charge reader with every PDF email attachment, so the rare person who does not already have Adobe can download and study the PDFs, too.
With PDFs, too, is the cabability to control who is able to read-only, print, copy, modify or share your documents. You can tell the document while saving which user is granted these permissions.
They’re simple to create. While Adobe was the first in offering PDF creation software towards the public, they are by no means the sole software manufacturer around now. Google “create PDFs” and see the number of software companies show up, with a few offering free creators (with limited capabilities) or free demos, which expire. You’ll then desire to get the software if it was useful to you. After creating your image-rich, content-heavy bit of marketing or information, you simply click some control and “Save as being a PDF.” Fast and straightforward. Some software programs have a free feature within their Print options, to enable you to save convert email to pdf automatically, including Microsoft Office and Mac Word programs.
You can shrink PDF files to be more accessible to your viewers. Say you’ve got an annual report that’s huge when uncompressed, and might put off individuals with slow connection times or limited drive space. You just compress the PDF, and also the speed that it can be downloaded is greatly improved. Documents with images or video can be unwieldy if not compressed, and doing so is a thoughtful touch when sending a big document.
Also handy with PDFs for business is the opportunity to create interactive elements, such as fillable form fields, hyperlinks, electronic signatures and elements such as video or sound. An interactive document including ucloni links to additional Internet resources and interesting graphic content could possibly be the distinction between holding your reader’s interest and losing it from three seconds in.
You will find software applications that provide everything from business card creation to full-on annual reports, complete with a video from the CEO and forecasts for the coming calendar year. You are able to provide forms for easy fill-out, and lines for insertion of electronic signatures, all together with your logo intact and all sorts of your margins clean, just how you created them.